Houston County Board of Education
Job Description
Classified Positions
Job Title Bookkeeper __ Job Code ___425_____________
Department/Location Various______ FLSA Status _Non-Exempt___
Reports to _Assigned Supervisor_____ Date __July 28, 2005
Summary and relationship to the curriculum: All classified positions will strengthen the delivery of instruction to support the system mission. This position performs accounting duties at assigned location.
Essential Duties and Responsibilities:
- Maintains files, keeps accurate records, and balances ledger sheets necessary for internal audits.
- Processes purchase orders; reviews check requests for proper documentation, and prepares checks to pay bills; posts ledgers and reconciles monthly and yearly accounts.
- Receives, counts, records, and deposits all monies collected.
- Records financial activities regarding allotted funds.
- Disburses funds, records financial transactions, and balances all assigned fund accounts.
- Manages and properly documents financial transactions.
- Tracks and analyzes assigned budgets using budget spreadsheets and financial reports.
- Performs general bookkeeping, accounting, and clerical duties, to include ordering supplies as needed.
- Enters applicable budgets and budget amendments.
- Complies with all federal and state regulations, as well as local Board Policies.
- Performs other duties as requested by the supervisor.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Education and/or Experience: High school diploma or general education degree (GED); basic keyboarding, bookkeeping and accounting experience desirable; one year related experience, or equivalent combination of education and experience.
- Certificate or License Required: N/A
- Language Skills: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write professional correspondence. Ability to effectively present information in one-on-one and small group situations.
- Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole number, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
- Reasoning Ability: Ability to facilitate the problem solving process. Ability to synthesize options from given facts and assist in the development of solutions to address concerns.
- Technical Ability: Must have considerable knowledge of Microsoft Office Products.
- Customer Service Skills: Must be capable of interacting effectively with administrators, teachers, staff members, students, parents, and the general public using tactful and helpful customer service.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to walk, stand, and lift. Occasionally, the employee must crouch or kneel. The employee must be able to exert or lift up to 25 pounds.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
The noise level in the work environment is usually moderate.
Confidential Data Exposure: The nature of this position entails exposure to confidential data. Confidentiality must be held regarding financial and personal information.
Additional Requirement: Must be at work on time. Must meet attendance standards. Must conduct activities safely.
Prepared By James Kinchen ____________________ Date July 27, 2005__________
Approved By _Board of Education________________ Date _October 11, 2005______
Revision Date: 10-11-05, 8-13-19 |